The Payroll Specialist performs complex administrative and accounting duties necessary to prepare bi-weekly payroll for exempt and non-exempt corporate and field employees receiving regular incentives in a multi-state environment (CA,WA and OR) for approximately 500 employees. This position reports directly to the Payroll Manager. This position has a bonus potential of 4%-6%.
AVERAGE % OF TIME
Weekly Payroll Responsibilities – Prepare or review bi-weekly payroll, payroll funding, etc; Review and/or maintain various reports such as paid time off accruals; wage and salary allocations, missing timesheets, workers compensation, etc.; Responding to payroll related issues and inquiries for all levels of employees and management and outside auditors; Review journal entries and maintain and/or review account reconciliation’s; and other reports as required by management or owners; Oversee all phases of the payroll processing including the accuracy and timely processing (in compliance with strict guidelines and deadlines) of bi-weekly payroll for both corporate and field employees; Prepare written and oral instructions in order to carry out the functions of the Payroll Department responsibilities; Review timesheets, being aware of applicable state and company policy on overtime, Personnel Action Notices (PAN's), incentive sheets, and housing issues, as necessary, or as discrepancies occur, etc.; Distribute payroll checks bi-weekly to all field employees, as needed.
Payroll Reporting Responsibilities – Prepare, maintain, and distribute various payroll reports including vacation and sick accrual, charge out reports, individual employee payroll files, as needed.
Upholding Standards - Perform additional duties and handle projects as assigned; Achieve regular attendance in conformity with standards; Comply fully with all Prometheus Real Estate Group rules and regulations for the safe and effective operation of the Prometheus Real Estate Group’s facilities; Additional tasks as may be assigned from time to time.
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: