• Creative Project Manager

    Location US-CA-San Mateo
    Posted Date 4 weeks ago(4 weeks ago)
    Job ID
    Property Name
    The Home Office
    Marketing - Manager
  • Position Purpose

    The Project Manager serves as the “conductor” for the Marketing team, facilitating planning and coordination of marketing projects on behalf of the brand and its internal clients. This position is responsible for managing the workflow systems, processes and tools that enable the team to deliver projects on time, on budget and on brand.  This position reports directly to the VP of Experience Design and has a bonus potential of 10%.

    Essential Functions




    Marketing Operations & Planning


    ·        Work cross-functionally with teams in the field and home office to ensure projects are resourced, tracked and documented.

    ·        Manage concurrent projects with stakeholders across the company, closely tracking cross-team dependencies to ensure delivery on time, on budget and on brand.

    ·        Manage all requests to ensure requirements are accurately delivered up front and that all project participants follow through on their commitments.

    ·        Maintain project management workflows (currently in Wrike) and further develop protocols and processes to improve output quality.




    ·        Establish metrics, templates and governance for the creative process, alongside Creative Director.

    ·        Report weekly on progress, issues, prioritization and status to the Marketing team and stakeholders.

    ·        Report monthly on project prioritization, status and request new project projections

    ·        Develop and manage project calendar and actively forecast months in advance for asset creation, resources and budget (constraints and overages).


    System Optimization


    ·        Optimize Wrike to create an intuitive tool that is easy to use and train

    ·        Develop Wrike training manual for internal and external users (requesters and asset developers)

    ·        Hold training sessions to support process integration and full adoption



    Aligning Teams & Projects


    ·        Develop strong relationships with internal clients and vendors to be their point of contact for all projects from start to finish.

    o   Work with all vendors to insure accurate delivery of final files to printers and digital development.

    o   Follow up and share release and launch dates for all projects post-delivery.

    o   Facilitate vendor discussions & samples

    ·        Partner with internal and external clients to translate business requirements into actionable creative direction with Creative Director

    ·        Coordinate with legal for asset approvals




    Marketing Database Auditing, Maintenance and Management

    ·        Manage all marketing system auditing, marketing data cleansing and marketing database updates.

    ·        Maintain marketing data consistency throughout marketing suite of tools: Website CMS, Engrain and Marketing Center

    ·        Develop intuitive filing systems for archiving and searchability for assets and images




    Budget Maintenance & Invoicing

    ·        Help manage and maintain marketing and photo budget

    ·        Support invoicing, accuracy and timely payments 



    Relationship Management & Leadership

    ·        Help facilitate collaboration and brainstorming sessions to improve team building and conflict resolution


    Required Qualifications, Skills, And Experience

    The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:



    • Expert knowledge of marketing workflows and demonstrable experience with vendors to establish best practices


    • Prefer working in a collaborative, cross-team This role requires you to work across functions and departments to bring marketing tools to life. You are at the center of our entire organization, constantly interacting with teammates, IT and technology vendors.
    • Innate curiosity to solve new problems and learn new skills to succeed


    • Strong business acumen with ability to think strategically while being detail and execution oriented, goal-oriented. Driven to succeed and loves a
    • Support product development and launches to ensure that the feedback loop is consistent
    • Identify needs that will increase scale and efficiency


    • Must have a deep understanding of target customers and how products and services fulfill their needs.


    • Ability to work for many audiences – marketing, home office operations, asset management, IT, operations field at large
    • Experience with normalizing and cleaning data and helping to maintain data integrity while at the same time helping to train users on data policy technology proficiency
    • Self-disciplined professional, with a service orientation and collaborative approach
    • Experience engaging with vendors and contractors

    Cultural Requirements

    Communicator: Open, articulate and pro-active in discussing issues and sharing information. A great listener.
     Team oriented: Enjoys working with other Prometheans to create great outcomes to both working and living environments.
     Entrepreneurial: Thrives in a fast-paced, changing environment and is excited by the chance to play a larger role.
    Passionate: Passionate about the business, people and performance. Is self-motivated and positive.
     Self-Starter: Able to take things and run with them. Strategically prioritizes multiple tasks in a pro-active manner.
     Creative: Able to see new opportunities not apparent to others.
     Principled: Is ethical; has the utmost integrity and is a positive example for others to emulate. Embraces our vision and mission.
     Brand Ambassador: Acts as an ambassador bringing brand standards to life. Creates unique Prometheus experiences for all neighbors, future neighbors, and fellow Prometheans.


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