The Procurement Administrator is responsible for managing our eProcurement system and ensuring Property-Operations-related purchasing is executed at the best possible prices and terms. The Procurement Administrator will have a primary focus on purchasing best practices and ensure department benchmarks are met through the following: Compliance with applicable internal policies/procedures, ensuring vendor compliance with pre-negotiated pricing and terms, maintaining internal controls related to purchasing and receiving, and identifying savings opportunities to contribute to Portfolio-wide NOI. The Procurement Administrator is also responsible for the reporting and analysis performed by the Procurement Department. Additionally, the Procurement Administrator is responsible for identifying and addressing any training needs related to the usage of our eProcurement software. Under general direction, the Procurement Administrator’s responsibilities will also include, but are not limited to, the essential functions listed below. This position reports to the Director of Procurement.
AVERAGE % OF TIME
System Management: Management of eProcurement System: OpsBuyer, OpsBid, OpsInvoices, and OpsMerchant. Assist in creating and maintaining Supplier Core Item lists, including the Prometheus Preferred Vendor list. Participate on the RealPage Purchasing Subcommittee. Support suppliers on the management and comprehension of the OpsMerchant application. Review and clearing of various exception queues.
Reporting: Prepare portfolio-wide compliance analysis and reporting (scorecard), monthly accrual reports, monthly aging reports, and any additional reports and analysis as requested by the Director of Procurement.
Training: Develop and present Procurement Content for Promethean career development initiatives. Update training material for new Prometheans and provide necessary training as part of onboarding process.
Support: Promptly respond to OpsTechnology-related requests from our properties and requests for information from other departments within the company and follow through to ensure resolution. Maintain regular contact and build solid, working relationships with Property Managers and Portfolio Managers to ensure high level of customer service and operational synergy in multi departmental efforts.
Purchasing: Collaborate with Director of Procurement on Catalog Management. Conduct Supplier Business Reviews. Update Policies and Procedures related to Spend Management, Contract Management, and Compliance Depot in collaboration with Operations. Draft contracts. Travel to sites to perform vendor reviews and/or education.
Upholding Standards: Perform additional duties and handle projects as assigned; Achieve regular attendance in conformity with standards; Comply fully with all Prometheus Real Estate Group rules and regulations for the safe and effective operation of the Prometheus Real Estate Group’s facilities; Additional tasks may be assigned from time to time. Occasional travel will be required based upon the company’s needs.
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: