The Human Resources Coordinator is responsible for providing administrative support for the greater Human Resources team, by performing accurate and timely data entry, scheduling interviews, maintaining files, assisting with various projects, benefits administration , performing employee verifications, qualifying applicants, and performing other administrative functions. This position has a bonus potential of 4%-6%.
General Responsibilities - Prepare job postings and announcements as needed to inform internal and external candidates of available positions; Ensure that termination notifications are sent to the IT department on a weekly basis; Compose and/or type correspondence; Respond to surveys and request for company information; Handle employment verifications,; Manage department filing responsibilities; Manage and prepare expense reporting; Open, sort, and distribute incoming and outgoing department mail; Order and ensure posting of all annual updates of Labor Law Posters for regions; Arrange travel schedules and reservations for interviews, meetings and events; Make copies of correspondence or other printed matter; Prepare department invoices, obtain signature/approval and submit invoices to the accounts payable department for payment; Purchase or order department supplies as needed; Serve as a back-up to the other administrative assistants and/or front desk coverage as needed; Other miscellaneous tasks and/or projects assigned as needed; Answer telephones, help resolve employee concerns and advise Director or Senior Human Resources Generalist of any EEO or fairness issues, provide clerical support, etc.
HRIS Administration - Work closely with the Payroll Department to ensure that employee information is transmitted from HRIS (HR database) to Payroll; Enter employee benefits selections into the HRIS in order to commence payroll deductions accurately and in a timely fashion; Manage the data entry and the paperwork for the weekly interface; Review and process all new hire paperwork (check for completeness, current year compliance, identification and appropriate signatures); Follow up with employees and managers regarding missing/incomplete paperwork; Keep the HRIS up-to-date and pull reporting on demand.
Benefits Program Administration – Support Benefits and Systems needs including the following tasks: Post, enroll, and closeout employee benefits information on the benefit website; Manage the employee benefit enrollment process HRB systems; Assist with mass mailings of benefits statements and benefits packets for new hires; File correspondence, employee files, 401(k), benefit files, and other records; Create, maintain, and closeout employee, benefit, and 401(k) files; Assist with Leave of Absence (LOA) program; Assist with both Health and 401(k) Open Enrollment periods; Assist with annual open enrollment activities and enrollment calendar.
Support for HR Professionals – First point of contact for day-to-day corporate office inquiries to the department; Assist with managing the Referral Bonus program; Assist with managing the Educational Reimbursement program; Assist with reference check and background check requests; Assist with updating the weekly internal job posting and assist with external employment advertising needs; Assist TORCH Committee with printing letters, getting signatures, purchasing supplies, and ordering awards; Assist Letters from HOME Editors by providing HR related information (new hires, promotions, etc.); Assist HR team with planning events (e.g., holiday party and summer picnic); generate company offer letters; Schedule appointments, candidate interviews, and meetings for department; Arrange travel schedule and reservations for meetings and events; Perform other functions and special projects to facilitate the effective functioning of the Human Resources Department
Upholding Standards - Perform additional duties and handle projects as assigned by the Vice President of Human Resources; Achieve regular attendance in conformity with standards; Comply fully with all Prometheus Real Estate Group rules and regulations for the safe and effective operation of the Prometheus Real Estate Group’s facilities; Additional tasks as may be assigned from time to time; Occasional travel may be required based upon the property’s needs
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: