• Human Resources Coordinator

    Location US-CA-San Mateo
    Posted Date 4 weeks ago(7/27/2018 11:18 AM)
    Job ID
    Property Name
    The Home Office
    Administrative - Assistant
  • Position Purpose


    The Human Resources Coordinator is responsible for providing administrative support for the greater Human Resources team, by performing  accurate and timely data entry, scheduling interviews, maintaining files, assisting with various projects, benefits administration , performing employee verifications, qualifying applicants, and performing other administrative functions.  This position has a bonus potential of 4%-6%.

    Essential Functions


    General Responsibilities - Prepare job postings and announcements as needed to inform internal and external candidates of available positions; Ensure that termination notifications are sent to the IT department on a weekly basis; Compose and/or type correspondence; Respond to surveys and request for company information; Handle employment verifications,; Manage department filing responsibilities; Manage and prepare expense reporting; Open, sort, and distribute incoming and outgoing department mail; Order and ensure posting of all annual updates of Labor Law Posters for regions; Arrange travel schedules and reservations for interviews, meetings and events; Make copies of correspondence or other printed matter; Prepare department invoices, obtain signature/approval and submit invoices to the accounts payable department for payment; Purchase or order department supplies as needed; Serve as a back-up to the other administrative assistants and/or front desk coverage as needed; Other miscellaneous tasks and/or projects assigned as needed; Answer telephones, help resolve employee concerns and advise Director or Senior Human Resources Generalist of any EEO or fairness issues, provide clerical support, etc.


    HRIS Administration - Work closely with the Payroll Department to ensure that employee information is transmitted from HRIS (HR database) to Payroll; Enter employee benefits selections into the HRIS in order to commence payroll deductions accurately and in a timely fashion; Manage the data entry and the paperwork for the weekly interface; Review and process all new hire paperwork (check for completeness, current year compliance, identification and appropriate signatures); Follow up with employees and managers regarding missing/incomplete paperwork; Keep the HRIS up-to-date and pull reporting on demand.


    Benefits Program Administration – Support Benefits and Systems needs including the following tasks: Post, enroll, and closeout employee benefits information on the benefit website; Manage the employee benefit enrollment process HRB systems; Assist with mass mailings of benefits statements and benefits packets for new hires; File correspondence, employee files, 401(k), benefit files, and other records; Create, maintain, and closeout employee, benefit, and 401(k) files; Assist with Leave of Absence (LOA) program; Assist with both Health and 401(k) Open Enrollment periods; Assist with annual open enrollment activities and enrollment calendar.


    Support for HR Professionals – First point of contact for day-to-day corporate office inquiries to the department; Assist with managing the Referral Bonus program; Assist with managing the Educational Reimbursement program; Assist with reference check and background check requests; Assist with updating the weekly internal job posting and assist with external employment advertising needs; Assist TORCH Committee with printing letters, getting signatures, purchasing supplies, and ordering awards; Assist Letters from HOME Editors by providing HR related information (new hires, promotions, etc.); Assist HR team with planning events (e.g., holiday party and summer picnic); generate company offer letters; Schedule appointments, candidate interviews, and meetings for department; Arrange travel schedule and reservations for meetings and events; Perform other functions and special projects to facilitate the effective functioning of the Human Resources Department


    Upholding Standards - Perform additional duties and handle projects as assigned by the Vice President of Human Resources; Achieve regular attendance in conformity with standards; Comply fully with all Prometheus Real Estate Group rules and regulations for the safe and effective operation of the Prometheus Real Estate Group’s facilities; Additional tasks as may be assigned from time to time; Occasional travel may be required based upon the property’s needs

    Required Qualifications, Skills, And Experience

    The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:


    • High school diploma or general education degree (GED) required. Bachelor’s degree preferred.
    • Minimum two years of HR or related experience.
    • Ability to effectively maintain confidential and sensitive information.
    • Effectively present information and respond to employee questions.
    • Must possess basic computational skills; add, subtract, divide, and multiply. Must have the ability to compute rate, discounts, interest, and commissions.  Must be able to prepare and analyze data figures and transcriptions generated by a computer
    • Computer proficient in Windows, MS Office, Word, Excel, Outlook, OneSite and the Internet. Ability to type 40+ wpm.
    • Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations
    • Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
    • Ability to interpret a variety of instructions furnished in written, oral diagram, or scheduled form.
    • Ability to speak, communicate, read, write and understand the primary languages used in the workplace including, but not limited to, English in order to maintain safety in the workplace and serve internal and external customers.

    Cultural Requirements

    • Communicator: Open, articulate and pro-active in discussing issues and sharing information. A great listener.
    • Team oriented: Enjoys working with other Prometheans to create great outcomes to both working and living environments.
    • Entrepreneurial: Thrives in a fast-paced, changing environment and is excited by the chance to play a larger role.
    • Passionate: Passionate about the business, people and performance. Is self-motivated and positive.
    • Self-Starter: Able to take things and run with them. Strategically prioritizes multiple tasks in a pro-active manner.
    • Creative: Able to see new opportunities not apparent to others.
    • Principled: Is ethical; has the utmost integrity and is a positive example for others to emulate. Embraces our vision and mission.
    • Brand Ambassador: Acts as an ambassador bringing “I AM HOME” to life. Creates unique Prometheus experiences for all neighbors, future neighbors, and fellow Prometheans.


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