Assistant Development (Project) Manager

US-CA-San Mateo
1 month ago
Job ID
The Home Office
Development - Manager

Position Purpose


Prom Logo - Red



Our Mission


Prometheans are here to revolutionize the apartment industry, and we have over 500 of them who choose to call us HOME for their career. At Prometheus we believe the employment relationship is a two way street. Yes, we want you to earn a fair day’s pay for the work you do but, more importantly, we want you to feel that Prometheus is a HOME for your ideas and a career that helps you grow.





Your Role and Impact


Our Development & Construction Team is searching for an Assistant Development Manager to help support all aspects of the assigned development or construction project(s).


Your Primary Responsibilities Will Include:

  • Review and management of design plans. You will complete detailed examinations of design plans and ensure specifications uphold the highest possible standards for quality (e.g. ensuring construction documents are of complete detail and scope to address critical issues such as code compliance, constructability, noise transmission, waterproofing, etc.).
  • Coordination of the construction process. You will monitor and manage the project schedule throughout the pre-construction and construction periods by overseeing the third-party General Contractor and coordinating project interactions and schedules with both internal departments and external consultants (e.g. Architect or BIM consultant).
  • Project administration. You will assist in the processing of project documents by writing, logging, and reviewing RFIs, ASIs, subcontracts, purchase orders, submittals, and change orders. You will monitor and control our construction software systems like Prolog, PlanGrid, and Procore, track procurement of materials, and assess manpower counts against requirements in the General Contractor plan.

 Ready to be different, stand out and revolutionize? Apply today.




Essential Functions




Design Process - Manage and assist in the management of the myriad of design and engineering professionals to create the highest possible standards for high quality, well planned and detailed project designs; Focus on well researched construction technology, functionality, long-term maintenance, attention to detail (e.g. ensuring construction documents are of complete detail and scope to address critical issues such as code compliance, constructability, noise transmission, waterproofing issues, etc), resident and operational needs, with an eye toward maximizing long-term net operating income and value of the projects.



Construction Management -  Provide day-to-day support for construction projects with a focus on minimizing delays and achieving objectives and milestones; manage contractor and vendor relationships to ensure adherence to critical dates; communicate changes to the Development Director or other key stakeholders; coordinate complex project details at the micro level while understanding how such decisions impact a larger scale; ensure adherence to all timelines and budget constraints; manage daily needs and productivity of contractors and other consultants to ensure that specifications and regulations are followed; in partnership with the Development Director, act as a liaison between organization and General Contractors, subcontractors, municipal officers and vendors; partner with internal operations on product inspection and turnover; partner with design team in meeting objectives;



Project administration - Closely manage and assist in the management of cost and schedule related issues throughout the development of the project and report clearly and timely to senior management in both a written and verbal manner; Focus on minimizing costs with full understanding and meticulous tracking of all development cost items (e.g. construction costs, consultant fees, City fees); Assist in the processing of project documents by writing, logging, and reviewing RFIs, ASIs, subcontracts, purchase orders, submittals, and change orders; Monitor and control daily our construction software systems like Prolog, PlanGrid, and Procore; Track procurement of materials with respect to actual and anticipated lead times to ensure on time delivery; Draft notices of non-compliance and notices of understanding for such issues that may impact the project or Owner’s interest; Verification of daily/weekly work in progress – assessing manpower count against schedule requirements and General Contractor plan; Coordination and monitoring of third party consultant observations and reporting.



Construction Planning – Serve as a resource to the Development Director in making recommendations regarding planning and scheduling of projects within allocated timelines and budgets; execute assigned projects that involve analysis of estimated costs and readiness timeframes; develop processes and methods to improve efficiency and reduce costs; understand construction and execute consultant contracts; assist with development of budgets, budget tracking and forecasting;



Upholding Standards - Perform additional duties and handle projects as assigned by the Development Director; Achieve regular attendance in conformity with standards; Comply fully with all Prometheus Real Estate Group rules and regulations for the safe and effective operation of the Prometheus Real Estate Group’s facilities; Additional tasks as may be assigned from time to time by the Principal or others at the Principal’s direction; Occasional travel will be required based upon the property’s needs


Required Qualifications, Skills, And Experience

Our new Assistant Development Manager  must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

  • Bachelor’s degree required with preference given to construction management, engineering, architecture or business management

  • Experience in construction management with preference given to residential multifamily development

  • Must be able to read and interpret plans, specifications and blue prints.

  • Must be able to interpret an extensive variety of technical instructions in diagram form and deal with several abstract and concrete variables

  • Background in reviewing architectural and engineering drawings to ensure specifications and regulations are followed is preferred.

  • Must be able to manage budgets, timelines and construction schedules with an extreme attention to detail

  • Must be able to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals

  • Must have the ability to speak effectively before groups of customers, employees and management

  • Must possess good business judgment; an understanding of legal issues and contracts is helpful

  • Effectively present information and respond to questions from groups of managers, clients, residents, and the general public.

  • Must possess basic computational skills; add, subtract, divide, and multiply. Must have the ability to compute rate, discounts, interest, and commissions. Must be able to prepare and analyze data figures and transcriptions generated by a computer

  • Computer proficient in Windows, MS Office, Word, Excel, Outlook, OneSite and the Internet. Ability to type 40+ wpm.

  • Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations

  • Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations

  • Ability to interpret a variety of instructions furnished in written, oral diagram, or scheduled form.

  • Ability to speak, communicate, read, write and understand the primary languages used in the workplace including, but not limited to, English in order to maintain safety in the workplace and serve internal and external customers.

  • Can develop justifications of requirements/business case and participate in budget process

  • Must be able to write reports, business correspondence and procedure manuals

  • Must be able to effectively supervise outside vendors in a manner that supports the firm’s goals, timeframes and expectations. This includes demonstrated acumen in negotiation of contracts and terms


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